The Totnes Archers General Club Rules

 

Archery GB Number 2232 & 2263

    

 

GENERAL PROVISIONS:

  • The Club shall be known as TOTNES ARCHERS, hereinafter referred to as the Club.
  • Application for membership implies an unconditional acceptance of this Constitution and any associated rules.
  • All monies and sums received on behalf of the Club shall remain the property of the Club and there will be no distribution of such funds amongst the members.  All monies paid to the club are non refundable.
  • The objectives of the Club shall be the promotion and encouragement of the sport of Archery in all its forms, other than Bow Hunting, which is illegal in this Country.  
  • Through its approved Coaching System it shall give thorough basic tuition to all beginners, invited to attend approved courses. 
  • The shooting regulations as prescribed by Archery GB Rules of Shooting and Shooting Etiquette shall be accepted as governing the branches of the Sport of Archery practised by the Club and its members.
  • Nothing will be included in the Constitution which conflicts with that of Archery GB, DCAS or GWAS.  The Club is committed to the guide lines laid down by Archery GB regarding Children and Vulnerable Persons and will take all necessary steps to uphold these policies.  The Club is also committed to the Archery GB Equity policy.
  • The postal address for the Club will be that of the Secretary, or the Chairman, if the Secretary’s post is vacant, for the time being.
  • The Constitution of the Club shall not be altered or amended except at the Annual General Meeting or at an Extraordinary Meeting of the Club.
    • Members wishing to move a proposition designed to alter or amend the Constitution shall submit such a proposition, in writing, to the Secretary, at least 21 days before the Meeting at which such proposition is to be considered. 
    • Notice of such propositions which it is intended to move shall be advertised at the Club.

 

MANAGEMENT:

  • The management of the Club’s affairs shall be entrusted to the Club Committee.
  • The Club Committee shall essentially consist of:  Secretary, Treasurer, Membership Secretary and School Liaison Officer.  Additional posts could be Chairman, Records Officer, Equipment Officer, Child Protection Officer and Members and Junior Representative.
  • The Committee shall be elected by the members at the Annual General Meeting which shall determine the terms of their appointment.  Officers will be elected to the post for an initial period of two years, after which time they must stand down.  They are permitted to stand for re-election if they so wish.  Only half of the Committee will be elected annually.  In the event that posts remain unfilled or become vacant through other means, members may be co-opted to fill those posts until the next AGM.  Members may hold more than one post, providing they do not hold more than one Executive Position. ie Chair, Secretary or Treasurer
  • Any duly proposed and seconded motion shall be voted upon, and carried by a majority decision.  In the event of a vote being tied, the motion shall be deemed to have failed.  The motion may be duly presented for vote at a later meeting,  provided at least 3 months has elapsed and those members who were present at the first meeting have been duly informed.
  • The Club Committee may appoint sub-Committees, or co-opt members, and may delegate to such Committees or members, powers within defined limits.
  • All shooting members are to be affiliated to Archery GB.
  • Any person interested in Archery, having attained the age of 18 shall be eligible for admittance as a Senior member, or under that age, as a Junior member.  To be considered for membership of the Club, a person must complete a Student Archer six session Course as laid down by Archery GB, or have taken part in Archery previously and must demonstrate, if required to a suitably qualified Club member, a competence to shoot safely, after first applying to the club, quoting all relevant previous experience, and must have the date of their proposed assessment duly recorded in the Minute Book.
  • Any person, who is affiliated to Archery GB through another Archery Club, shall be eligible for admittance as an Associate Member, or may shoot as a Guest member.
  • All members shall accept the jurisdiction of the Club and shall conform to such conditions, shooting rules and regulations as may be determined from time to time.
  • If in the opinion of the Club any member shall have been guilty of conduct which makes it undesirable that such a member should remain a member of the Club, or a complaint is lodged against another member, it shall be brought to the attention of the Committee as soon as possible.  The Club may verbally warn the offender about the nature of the offence and should the offender continue a written warning will be sent.  In the final event, an EGM may be called.  The Club may then expel such a member, after a hearing, without being called upon to state a reason to any but the person concerned.  The Club’s decision is final.  In such an event the member forfeits any monies paid.

 

SUBSCRIPTIONS:

  • All members as defined in Clause 15, 16 & 17 shall pay an annual subscription to the Club at rates determined by the Committee in Committee meetings.
  • All members shooting at each attendance shall pay range fees to the Club at rates to be determined by the Committee in Committee meetings.  A fee agreed by the Club will be paid to the Shooting Venue Landlords, if presented with such invoices.
  • All subscriptions shall become due one year after initial subscription has been paid. Any member not having re-joined within one month of that date, shall be considered to have left the Club and will not be entitled to shoot until that person has paid the necessary fees and re-joined the Club.

 

FINANCE:

  • The Club Treasurer shall cause to be prepared, and shall present at the Annual General Meeting, a Balance Sheet, which shall have been externally and independently examined, showing the financial position of the Club of the preceding year, together with an Income and Expenditure Account for the preceding 12 months.  The original balance sheet shall be signed by the Chairman after acceptance by the meeting.
  • A Bank Account shall be maintained in the name of the Club.  All cheques and orders withdrawing monies from the account shall be signed by two of the Committee, as designated at the Bank.
  • In the event of dissolution of the Club, the residual assets, after all liabilities have been cleared, shall be handed to DCAS for safe keeping as defined in the DCAS Constitution.
  • Any immediately required/emergency expenditure may be approved, without the need for Committee meetings, by a minimum of 3 Committee members, at least one of which MUST be the Treasurer.

 

ANNUAL GENERAL MEETINGS:

  • The Annual General Meeting shall be held, where possible, during May, at a place determined by the Committee.  Where possible, not less than 21 clear day’s notice of such meetings shall be communicated to each Club member.  Any member wishing to raise a subject for discussion should forward the necessary information to the Secretary at least 7 days prior to the meeting.

 

EXTRAORDINARY GENERAL MEETINGS:

  • An Extraordinary General Meeting may be called by the Club Committee, or at the request, in writing, of 4 or more Club members.  Where possible, not less than 21 clear day’s notice of such a Meeting shall be communicated to each Club member.  Only the matter which caused such a meeting to be called shall be discussed.

 

VOTING & QUORUM:

  • At all General Meeting:
    • 5 members shall form a quorum
    • Each Club member shall be entitled to one vote only.
    • Proxy or postal votes will not be accepted.
    • 3 Committee members will form a quorum at Committee meetings.

 

GENERAL RULES: 

  • The Club shall, at a venue agreed by the members, organise weekly shooting sessions, as advised by the Committee and agreed by the Members. Shooting outdoors when weather and daylight permits.
  • Beginners Courses, Taster Sessions and Specified Coaching activities shall be run on any shooting session agreed by the Committee, with the membership of the Club being notified in advance of any such events.
  • Junior members, up to the age of 16, must be accompanied by a responsible adult.  However as this is a school club a supervising member of staff must be present on site for all sessions held during term time.  If the session is run out of term time written parental consent must be given for each member attending.
  • Junior members may only shoot in the presence of at least two adults, one of which must be a member of Archery GB.
  • The Club accepts no responsibility for junior members, other than they observe the Club rules and discipline when engaged in a Club session.
  • The Club accepts no responsibility for personal injury, or loss or damage to personal equipment, other than that covered by Archery GB Insurance.
  • All members  &  guests must treat Club equipment with care and respect to avoid damage and to report any such damage, without delay,  to the Equipment Officer or in his/her absence, to a Committee member.
  • No item of Club equipment may be removed from the Club premises, unless agreed by at least 2 Committee members, one of which MUST be the Equipment Officer. (i.e. for use in a Competition, or for maintenance etc.)
  • Beginner’s equipment may be provided for a new member to try Archery without having to purchase their own equipment before having to decide whether they are going to pursue the sport.  They will be able to use the Club’s equipment, when not required for new beginners, for use after they have completed an introductory six week course.  After this time the Committee may charge a rental fee at an amount as decided by the Committee.
  • All personal equipment shall be placed in such an area as not to cause an obstruction during shooting.
  • The Club may run Club Championships/Competitions & Club Leagues throughout the year.  Only members of Totnes Archers will be eligible to take part.  Trophies and medals may be awarded to all recognised bow styles and as may be agreed by the Committee.  Club members shall be expected to assist in the organisation and preparation.
  • On all occasions that Club members attend for shooting, all persons are expected to arrive in ample time to assist in setting up, taking down, storing equipment and generally clearing up afterwards.  All equipment, safety signs, back stop nets etc. must be rigged in accordance with accepted custom and practice in order to satisfy all Health, Safety & Insurance requirements.  Persistent late-coming will not be tolerated and may result in the offender being refused admission to that session.
  • Every member must satisfy themselves that the range is set out correctly and being operated safely, and that any club equipment being used is in a fit and proper condition and is being operated safely.  Any infringement of safety or damaged equipment must be reported, without delay, to the nominated field/target captain, who must take immediate steps to rectify the situation.
  • Members must ensure that their own equipment is maintained in a good state of repair, such that it is fit and safe to shoot. 
  • A Field/Target captain must be nominated from amongst those members present for each session. All members must comply with the instructions issued by that nominated person. Members must be aware that they may be asked to undertake the duties of Field/Target Captain and all that the post entails, in rotation with all other members.
  • Any incidents or accidents must be recorded in the Incident/Accident Book as soon as they occur. These are to be found in the cupboard.
  • Any accusations or allegations made by any member present at a session towards another Club member MUST be documented and duly witnessed, without delay, so that the Committee may investigate and deal with this situation as soon as possible.

Any and all incidents are to be notified to a Committee member, verbally if one is present or by telephone before the end of the day.  A Contact list is available in the cupboard.

  • All coaches must hold a current CRB and Child Protection Certificate.  Also all Committee members are required to hold a CRB.
  • Risk assessments must be done termly, or as soon as any circumstances change, or as required by the Land Owners.
  • Club colours, which may be registered with Archery GB, are yet to be decided.  These, or Archery GB dress codes, must be worn at all Competitions where Archery GB dress codes apply.
  • This Constitution is a dynamic document and as such changes will need to be made.  However any changes must be made at the AGM with all members present having the right to vote on the said changes.  

 

 

 

 

 

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